Meetings Articles (click here for more)
Copyright 1999 The CHANGE AGENT.
Ten Tips to Improve the Effectiveness of Your Meetings
By: Patti Hathaway
|Patti Hathaway, Certified Speaking Professional and author of 3 books, is known as The CHANGE AGENT. Her most recent book is Untying the 'Nots' of Change Before You're Fit to be Tied. Patti works with organizations who want to make change work and with those organizations who want to change their customer service culture. Patti provides customized keynotes and workshops. Contact Patti at 1-800-339-0973 or at her web-site: www.thechangeagent.com for information on her speaking services or to receive her complimentary e-mail newsletter.
Guideline 1: Provide Specific Goals and Objectives for your Meeting
1) An agenda sent out prior to a meeting is critical! List your meeting objective (i.e. the purpose for the meeting) on the agenda.
Every person attending a meeting should be able to answer these key questions:
2) Write out the preparation you would like the participants to do prior
to the meeting. List it as the "Pre-Meeting Preparation". Include
in that list the things/items you need participants to bring to the meeting.
3) Invite only those people who can contribute to the meeting.
- What is the purpose of this meeting?
- How can I contribute?
Guideline 2: Avoid the "Information Assumption" Trap
4) Avoid "lecture meetings". Is there a more efficient way to distribute certain information instead of calling a meeting?
Guideline 3: The "Platinum Rule" of Meeting Success
5) Prepare Action Item Minutes.
6) Get participants actively involved in the meeting: time keeper, leading,
7) Have participants attend only for the time they are needed.
8) Are your participants "big picture" or "detail"
people? What format should be used in the project team's final report?
What kind of meeting minutes will best meet the needs of your participants?
9) Start on time. Set an ending time on the meeting when scheduling the meeting. End on time.
10) Who said "Robert's Rules of Order" increases the effectiveness
of meetings? Develop your own "Rules of the Road" to meet your
specific group's objectives and needs.
Books by Patti Hathaway
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