How to Conduct Your Telemeeting, Teleconference or TeleclassBy: Susan Dunn
More and more entrepreneurs and businesses are turning to the affordable and efficient use of teleconferences for meetings, classes and training. Everyone calls in to a dedicated bridge line at the appointed time and there is no need to get together in person. You can imagine the time and money this saves.
Whether you conduct your own, or pay a coach to conduct one for you, here are some things to keep in mind:
Teleconferences save time and money. Participants don’t have to go anywhere; they simply pick up the phone and dial in. This can save hours out of a person’s day.
You don’t have to pay the transportation for a speaker, and there are no refreshments or equipment to arrange and no facility to book. The logistics are minimal. You can see the advantages already.
Teleconferences also expand your choice of presenters. You can choose the best person for the job – internationally – not just the best person in your town, or someone whose transportation you can afford to pay.
People taking teleconferences can be exceptionally comfortable and receptive because they can be in their own home or office. There are few distractions such as there would be in any room, where your mind can wander as you look around, hear announcements, have someone else get up to leave for the restroom, or watch staff coming and going. Teleconference allow for total focus.
Not everyone is experienced or skilled in what it takes to conduct a meeting or training over the telephone. It’s important to book a coach or trainer with experience in teleconference work. You cannot see the participants faces to read their expressions or receive feedback, so thepresenter must know how to work around this.
Why? The other day I spent the morning with a friend working on a joint project which involved meeting somewhere, then driving to the next place. As we got into the car for the drive, she told me she would have to dial in to a telemeeting, but not to worry, we could keep working. She dialed in, put her phone on mute, and continued the conversation with me. She un-muted at the end of the hour to
The astute teleconference or telemeeting conductor knows how to make the call interactive enough so that participants
must stay tuned in, engaged, and actively participating.
If you’re working internationally, you also have to consider time zones, and there are some localities that can’t be
worked in, day or night. In that case, you will have to have two separate sessions.
Here are some things you need to know:
© copyright, Susan Dunn, 2004
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